Email Signature Generator

Your email signature is one of the most overlooked pieces of professional branding. Every email you send -- whether it is a job application, a client proposal, or an internal message -- ends with your signature. That makes it one of your highest-frequency touchpoints with colleagues, recruiters, and potential employers. A clean, well-structured signature communicates professionalism, attention to detail, and credibility.

The best email signatures are simple and functional. Include your full name, job title, company, phone number, and email address at minimum. Adding a link to your LinkedIn profile or portfolio gives recipients a frictionless way to learn more about your work. Avoid overloading your signature with inspirational quotes, large images, or excessive social media links -- these can trigger spam filters and render poorly across different email clients.

From a technical standpoint, HTML-based signatures offer the most consistent formatting across Gmail, Outlook, Apple Mail, and other clients. Use inline CSS styles (not external stylesheets) and table-based layouts for maximum compatibility. Keep your signature under 10 KB in total size, and test it by sending emails to yourself across multiple platforms before rolling it out. A professional signature is a small investment that pays dividends in every interaction.

Sources & Further Reading: Indeed: Professional Email Signature Examples · Harvard Business Review: Career Planning · CareerOneStop: Career Resources (U.S. DOL)