Resignation Letter Generator

Resigning from a job is one of the most significant moments in your career, and how you handle it can have lasting consequences. A professional resignation preserves relationships, protects your reputation, and ensures you leave on good terms. According to the Society for Human Resource Management (SHRM), the way you exit a company is often remembered longer than the work you did while there. Former managers and colleagues become part of your professional network for years to come, and a graceful departure keeps those doors open.

The standard professional practice is to provide at least two weeks of notice, though senior roles or specialized positions may warrant three to four weeks. Always check your employment contract or company handbook for specific notice period requirements before submitting your letter. Your resignation letter should be concise, positive in tone, and free of grievances. Even if your experience was negative, the resignation letter is not the place to air complaints. Save constructive feedback for the exit interview, if one is offered.

Before submitting your written resignation, it is considered best practice to have a private, in-person conversation with your direct manager. This shows respect and gives them a chance to hear the news directly from you rather than through HR channels. After the conversation, follow up immediately with your formal written letter so there is a clear record of your notice date and last working day.

Resignation Best Practices

• Tell your manager first. Never let your boss find out you are leaving through the rumor mill or from HR. A direct, respectful conversation should always come first.
• Put it in writing. A formal resignation letter creates a clear record of your last day and notice period. Keep it to one page and stick to the facts.
• Offer to help with the transition. Volunteering to train your replacement or document your processes demonstrates professionalism and leaves a strong final impression.
• Stay engaged until your last day. Resist the temptation to coast during your notice period. Finishing strong reinforces the positive reputation you have built.
• Do not burn bridges. The professional world is smaller than you think. A manager you resign from today could be a reference, a client, or even a future boss.

Know Your Rights

In the United States, most employment is "at-will," meaning you can resign at any time for any reason, and your employer can also end the relationship at any time. However, if you have an employment contract, there may be specific clauses regarding notice periods, non-compete agreements, or other obligations. The U.S. Department of Labor provides resources on employment rights that are worth reviewing before making your move.

Sources & Further Reading: Indeed: How to Write a Resignation Letter · Harvard Business Review: How to Quit Without Burning Bridges · SHRM: Handling Employee Resignations