What Is a Thank-You Note?
A thank-you note is a short message sent to each interviewer after a job interview, typically via email. It serves multiple purposes: expressing appreciation for the interviewer's time, reinforcing your enthusiasm for the position, and giving you one more chance to highlight a relevant qualification or address something you wish you had said during the conversation.
When and How to Send It
Send your thank-you note within 24 hours of the interview. Email is the standard format for most industries, though a handwritten note can make an impression for roles in relationship-driven fields. If you interviewed with multiple people, send a personalized message to each one rather than a single generic note.
What to Include
- A sincere expression of thanks for their time and the opportunity to learn about the role.
- A specific reference to something you discussed that reinforced your interest or demonstrated alignment.
- A brief reiteration of your value tied to a key requirement of the position.
- A forward-looking closing that expresses enthusiasm for next steps.
Example Structure
Keep it to three or four short paragraphs. Open with gratitude, reference a specific topic from the interview in the middle, and close by reaffirming your interest and availability.
Common Mistakes to Avoid
Sending a generic thank-you that could apply to any interview wastes an opportunity to stand out. Being overly long or repeating your entire resume defeats the purpose. Waiting more than 48 hours to send it can signal disinterest. Finally, avoid using the thank-you note to negotiate salary or ask about benefits, as the timing is inappropriate for those conversations.
